Research Instruction & Information Technology Group

Instructions for Room 214

214 Conference Room Instructions

Conference Room 214 is equip with a presentation system consisting of a table PC with an attached, optional laptop VGA/audio cable, an extended floor box VGA/audio cable, a ceiling mounted multimedia projector, a projector screen, an equipment rack from which presentations are controlled, and a wireless conference phone in addition to the 10 mobile classroom tables with 24 chairs.


Contact Technical Assistance

Call the RIIT Group 814-865-0366 between the hours of 8 a.m. and 5 p.m., Monday through Friday if you are experiencing problems with the equipment or a presentation.

Info: Equipment needed during an event may be requested by calling the RIIT Group between the hours of 8 a.m. and 5 p.m., Monday through Friday. Request equipment or staff support in advance using (select tab “Resources”) or e-mail

Presentation Setup

1)    Connect External Devices

Before powering on the system, connect all external devices to be used, such as a laptop, portable video player or document camera, to either the wall mounted input plate or the floor box connections.  You may use the cables provided inside the Credenza cabinet (see labeled door).  The cables provided are:

- VGA cables for the laptop projection; we provided 2 different lengths based on the request toward the furniture layout for the class/meeting presentation:

    - 15 ft. long - marked VGA PC 1 - used most of the time from the floor box

    -   7 ft. long - marked VGA PC 2 - used most of the time from the wall plate

- Audio cables for the sound presentation

- Power strip to power on your presentation source (laptop, portable media device, etc.)

2)    Power on the AV System

Pressing the “Projector On” button on the Extron MLC control panel will set up the room for presentation.  The following actions will automatically take place:

  1. The projector will power on.
  2. The projection screen will come down.
  3. The equipment rack will power on.

After these events occur, the system is ready for presentation.

  • Using the projection screen for overhead projector

Make sure the ceiling data projector is off.  Use either the projector screen up/down buttons on the Extron MLC control panel (Figure 2-1) or the screen control up/down

buttons located on the wall near the projection screen.

Figure 2-2

3)Select the Source for Display

On the control panel (Figure 3-1) press one of the six source selection buttons to send the desired source to the projector.  If the source doesn’t show up right away, try switching to another source then back to the one you want.

Figure 3-1

The source selections correspond with equipment mounted in the rack (DVD/VCR combo) or the external equipment (external pc-laptop, portable video source) that can be connected to the floor box (Figure 3-2). Note again that the floor box inputs are ‘VIDEO and PC’.  Please make sure the external device is connected using the proper cables (provided inside the Credenza cabinet).

Figure 3-2


If the source selected is DVD or VCR, use the “DVD & VCR Control” (Figure 3-4) on the Extron MLC control panel to control the playback of the DVD or VCR. 

Figure 3-3

Projection Troubleshooting Tips

  • PC (laptop) image does not appear on the projector screen: you need to send the signal from your laptop to the projector by holding the function (Fn) key and pressing the proper F# (Figure 4-1), depending on your laptop model. The following list may help:

Figure 4-1

Laptop Model Differences




Fn + F5


Fn + F8


Fn + F5

IBM ThinkPad

Fn + F7


Fn + F7


Fn + F5

After pressing the correct projection function, make sure you select the option that will show the presentation on projector AND laptop at the resolution 1024 x 768

In case that the image still doesn’t project, check the VGA cable connection and connector for broken pins.  Also, check to see that the source selected is correct (PC for laptop, VIDEO for external media devices, and DVD/VCR for the internal media combo).  If VGA cable is broken, or still cannot get image to project, please call the RIIT Group for immediate assistance at 814-865-0366.

The ‘Black Screen’ button on the control panel allows any source selected to be hidden from view of an audience on the projection screen. When the black screen option is selected, it will begin to flash RED; this is how you know it is ON.

Black Screen button


Figure 4-2

Connect to Wi-Fi

Search for the network named

  • psuwirelesssetup - Click on link to get set up for Penn State Wireless.
  • psu - Login using PSU username and password.
  • attwifi - Using a Web browser enter any website address and then agree to the Terms of Service on the AT&T Wi-Fi connection page.

Important: Connecting to PSU Wireless requires installation of a wireless client on the device (except when using Windows 8 or above). Download the wireless client for Windows, Macintosh, and Unix/Linux at Download the wireless client for Apple iPhone/iPod Touch at and Android at

Make a Call

The wireless conference phone number for Conference Room 214 is 814-863-5741.

Wireless conference phone

Local calls require you to follow these steps.

  • Press ON and listen for the dial tone.
  • For dialing within the 814 area code: Dial 8 + 7-digit number.

Long distance calls require you to follow these steps.

  • Press ON and listen for the dial tone.
  • Enter the access code 175 and wait for the dial tone.
  • Enter your authorization code followed by the # sign and wait for the dial tone.
  • For dialing outside the 814 area code: Dial 8 + 1 + area code + 7-digit number.

Info: If you do not know your department authorization code, please contact the RIIT Group at 814-865-0366 for assistance.